Payables Specialist

About the Job

Job Summary The Payables Specialist will be responsible for managing the company's accounts payable activities, including processing supplier invoices, reconciling vendor statements, preparing payment documentation, and ensuring accurate and timely payment cycles. The role will work closely with Procurement, Warehouse, Finance, and suppliers to ensure that invoices are properly supported, approved, recorded, and paid in accordance with company policies and procedures. Key Responsibilities Process and verify supplier invoices, ensuring accuracy, proper approvals, and supporting documentation. Match invoices with purchase orders, goods received notes, delivery documents, and other relevant records. Maintain accurate and up-to-date accounts payable records. Reconcile vendor statements and investigate and resolve discrepancies. Prepare payment requests and supporting documentation for approval. Monitor payment due dates and ensure payments are processed accurately and on time. Maintain supplier account balances and payment histories. Coordinate with Procurement and Warehouse teams to resolve invoice, purchase order, and delivery discrepancies. Communicate with suppliers regarding invoices, payment status, outstanding balances, and account reconciliations. Ensure proper recording and classification of expenses and supplier transactions. Assist with month-end and year-end closing activities. Support the preparation of accounts payable reports and financial analysis. Maintain organized records of invoices, payment documents, and supplier correspondence. Ensure compliance with company financial policies, internal controls, and applicable tax requirements. Assist with audits by providing required accounts payable documentation and records. Identify opportunities to improve accounts payable processes, accuracy, and payment efficiency. Qualifications & Experience Bachelor's degree in Accounting, Finance, Business Administration, or a related field . Minimum 2–4 years of experience in Accounts Payable, Finance, or Accounting , preferably within the pharmaceutical, medical devices, healthcare, FMCG, or trading sector. Good understanding of accounts payable processes, invoice verification, and vendor reconciliation. Experience working with ERP/accounting systems. Good knowledge of Microsoft Excel. Strong attention to detail and numerical accuracy. Good understanding of financial controls and documentation requirements. Ability to manage multiple invoices, suppliers, and deadlines effectively. Languages Kurdish – Mandatory Arabic – Mandatory English – Mandatory Key Skills Strong attention to detail and accuracy. Good analytical and reconciliation skills. Strong organizational and time-management abilities. Good communication and interpersonal skills. Ability to work effectively with suppliers and internal departments. Strong numerical and problem-solving skills. Ability to maintain confidentiality and handle financial information professionally. Ability to work under pressure and meet payment deadlines.